G Suite Vs Office 365: Which is more apt for your business

G Suite Vs Office 365: Which is more apt for your business?

Thinking of which productivity tool to use for your business? Both Google and Microsoft have been in this vast battle to rule business efficacy and function properly. In fact, both G Suite and Office 365 are excellent cloud based productivity tools assuring your team will stay in sync and in collaboration. It makes it even more difficult to select the right toolkit for your business. Each has its own benefits. Here, after thorough research, we have listed down features and comparison factors of both, which will help you in making the right decision.

What G Suite and Office 365 do?

Both are cloud based productivity toolkits that allow a person to perform common business activities and tasks with sheer efficiency and without any problem. G Suite and Office 365 let people devise docs, presentations, spreadsheets, cloud storage, video conferencing, collaborate with team members and so. Office 365 even renders a wide range of desktop applications that could be installed on your system, along with using the same via web browser.  

Features comparison: G Suite vs. Office 365

  • Professional Business Email – Both let you to create professional business email account with ease and within clicks, using your own domain name.
  • G Suite – Gmail – By registering a domain name, this productivity tool lets you to create professional business email accounts using your existing domain name. For a user, up to 30 email aliases could be created. It makes use of the similar technology as of Gmail, and your email would work on all mobile devices as well efficiently.  
  • Office 365 – Outlook for Business – It lets you to create professional business email account using your own domain name. For a user, about 400 email aliases could be created. The mailing app of Outlook is a fully fledged desktop e-mail account and is very popular. The web apps and mobile versions are not very good as of desktop version.
  • Cloud file storage and sharing – Both the tools could make cloud file storage and sharing easy and convenient.
  • G Suite – Google Drive – For a user, G Suite provides 30 GB of cloud storage with the basic plan, 1 TB of storage for those who have at least 5 users on enterprise or business plan. It makes use of ‘Google Drive’ to handle, store, share and manage files. The apps are available that could be downloaded on desktop, mobile, or tablet. The files access could be easily done through the same and could even be checked offline. You can make edits or even share those files with others via email easily. Also, it has a superior interface, and the search feature is intuitive and robust.
  • Office 365 – OneDrive cloud storage – For a user, it provides 1 TB of storage with all plans. Also, every user gets 50 GB of email storage that is aside from your drive limit. OneDrive is used by Office 365 to store, share, and manage files that is available with mobile, web, desktop app versions. The files could be synced and shared with others via OneDrive. In most of the system with Windows 8 or Windows 10, OneDrive is integrated usually into those operating systems.
  • Business Apps – Both productivity tools are available with different apps to devise spreadsheets, docs, presentations, etc. In those files, even if required, the editing and modification could be done.
  • G Suite – It is available with famous Google apps including Gmail, Google Sheets, Google Docs, Google Calendar, Google Slides, Hangouts and Photos. All these applications work well on all operating browsers and desktop browser. Even, few of them could also work in offline mode in your desktop browser. The toolkit doesn’t come up with a fully fledged desktop app interface and the web applications are rich in all kinds of features and functions. Due to its cloud and web only features, the apps are more apt for remote organizations or teams that used to store all their files and data in the cloud.
  • Office 365 – The subscription provides access to apps including Excel, Word, Powerpoint, OneNote and Outlook. For desktop based systems, these apps are highly robust and feature rich used and accessed as of now in the industry. The mobile and web versions of apps are also available but restricted to only Google Docs.
  • Collaboration tools
  • G Suite – It began with cloud based apps only and the main focus was always on simple sharing and interaction in between teams. The hangouts app is used for text messaging and video conferencing. The app is integrated with Google Voice, which makes local calls and send SMS feature across US/Canada at free of cost. The productivity tool let multiple users work on the same file simultaneously. The team can review docs, leave comments, make suggestions on files. Even, the files could be shared with others worldwide.
  • Office 365 – It attempted to repeat the overall appearance and behaviour of office desktop versions only and that led to its collaboration tools a bit difficult to use and access. Though, multiple users can work at the same time on a single file and leave comments, make changes and so. For text messaging and video conferencing, Skype is used. For calls and video conferencing, skype to skype could be done without any problem. To make international or local phone calls, it is must to buy a Skype number and then use the same. In all, it is a bit behind in collaboration tools as compared to G Suite that makes it less apt especially for remote teams.
  • Security
  • G Suite – It is been built on top of Google’s cloud infrastructure and makes use of the same standards of security as it is done by Google itself. It covers phishing attempts, automatic checking of any suspicious activity, any other hacking attempt. The tool is also available with data leak protection feature in which the keywords could be set in order to block any communication coming externally. Adding to this, it has in-built virus, spam and malware detection feature that automatically scans all the attachments that comes via email.
  • Office 365 – It enables multiple factor authentication for all users’ passwords. It makes use of Microsoft’s malware, spam and virus detection tools in order to scan all attachments. The  productivity tool uses its own AI tools to analyze and keep an eye on every user’s work habits in order to detect any suspicious activity if there is something that looks out of the box.

In all, both G Suite and Office 365 are great, robust and efficient cloud productivity suites. They both are used to work from anywhere making use of different devices. It is been believed that G Suite is a preferable and apt choice especially for small business owners. It is simpler to use and the mobile and web apps are intuitive and simply best. Another good benefit of using the same is pricing and simpler admin control panel with lots of documentation. On the other side, Office 365 is apt for enterprise level businesses where most of the employees used to work from an office via Windows PC. If you are using Windows ecosystem, the desktop apps are top class. At the end, what matters is which platform you want to use and with which you are familiar with. If you are using Gmail for personal e-mail, you will prefer G Suite and if you use Outlook, you will prefer Office 365. Hope the information is useful enough to finally decide which one is better and apt for your business. Just for the information, at RavinderKhurana.com, we do help our clients implement both, so in case there is any concern or you want help with the implementation of either G Suite or Office 365, do feel free to contact us at http://www.ravinderkhurana.com/contact/.

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